Artificial intelligence can be an entrepreneur’s best friend or worst enemy. Channeled wrongly, it can bring FOMO, anxiety and fear of irrelevance. This can lead business owners to believe they are not moving fast enough and their teams to fear they will lose their jobs. Used well, however, the benefits are enormous. Do more in less time, have more impact with less effort, and make more money at a fraction of the cost.
AI is more than ChatGPT. Much, much more. Tools are popping up everywhere, each promising to change your life and work.
Rowan Cheung is the founder of The Rundown, an AI newsletter that provides in-depth coverage of the latest developments in AI. In less than a year, The Rundown has gained more than 325,000 subscribers who rely on its content to stay informed about the latest advances in artificial intelligence. Cheung is on a mission to inform millions of people about the latest advances in AI and highlight how the technology is changing the world. Its AI database, Supertools, lists the best tools mentioned in the newsletter.
I asked Cheung to provide a top 20 list of tools entrepreneurs should use.
20 AI Tools Entrepreneurs Can Use Every Day
Large Language Model (LLM) ChatGPT, “is one of my most useful AI tools for generating content ideas with hooks and titles, analyzing data through code interpreters, using various plugins, and proofreading my newsletter,” explained Cheung. And while he doesn’t use ChatGPT (or any AI tool) to write his newsletter, “because there’s a risk of confusion and misinformation, AI creates really heavy, unreadable copy, and it just likes the human touch,” it’s great for thought. , proofreading and instant access to sounding boards or co-editors.
Cheung, another LLM, described Claude as “a less robotic version of ChatGPT.” Cloud has a higher reference window (up to 75,000 words), is “more up-to-date, can read multiple files like a code interpreter, and is completely free.” Claude’s specialty? “Analyzing extra long articles or any type of copywriting suggestions.” Cheung also believes that Claude feels more human and is therefore a better chatbot to talk to.
The AI image generator, Cheung described, is “high quality”. He uses the platform to “create images and thumbnails for my newsletter”. Accessed using Discord and prompted with words, Midjourney can eliminate the need for photographers, models and complicated sets. Just describe the image you want to see and it appears before your eyes. Suggest again to edit and download for publication.
Adobe Photoshop Generative Fill
“I use Photoshop like crazy for my social media content and newsletter content, so this is a game changer,” said Cheung. Adobe’s new feature uses the Adobe Firefly image creation model, which allows you to expand any image you can imagine in seconds. While Midjourney is creating assets from scratch, Photoshop will do more with what you already have. Use Adobe’s automation tools and level up your imagery game.
Automation tools Make, Bardeen, and Zapier automate your workflow, and each has different strengths. “The power of these tools is incredible, allowing you to automate basic tasks without lifting a finger.” Cheung has built several automations, but one he remembers is, “When someone replies to a post on any of my social media channels, it’s sent to my private Slack channel.” This means he can just stay logged into Slack and ignore others. “From there you can personally respond to responses you find interesting, or connect to ChatGPT to create responses.” He advises not to get bogged down in what to automate, but instead, “start with basic automation and let the more advanced ones come to you over time.
“Notion is a place where I keep all my notes,” said Cheung, “It’s literally my second brain, and without it my mind would probably explode.” Not only can you use Notation to take notes, but Notion AI will help you generate ideas and generate thoughts, and if you add Super, you can create websites directly from these notes without writing code. Cheung’s website Supertools, an AI tools database, was built from a database on Notion using Super.
“This AI tool documents everything I see through my Mac laptop or phone screen, processes it, and then allows me to back-track specific content as needed.” Useful for prolific researchers or people who watch a lot of content. “I look at many pages and apps every day and it helps me remember exactly what I need when I forget throughout the day.” Use Rewind to group content you’ve viewed by theme, for research, presentations, or your own newsletter.
“Fireflies is a new tool I’m experimenting with to semi-automate my meeting notes,” said Cheung, who meets AI tool makers who can be recommended in the rundown. “It transcribes and analyzes all my meetings into a concise summary for future reference.” And while you don’t need every detail in every meeting, “when I forget a thing or two, it’s nice to have the option to revisit.”
With the tagline “Effortless Podcast Creation for the AI Age,” this tool turns written content into engaging podcast episodes. “I’ve been using this tool to convert my newspaper versions into audio versions,” said Cheung, describing it as “an incredible tool for producers who don’t have enough time to do everything at once.”
“This is your AI calendar app on steroids.” Cheung uses Vimcal to schedule his time efficiently, as it organizes his schedule to maximize work time. Especially for busy entrepreneurs with lots of meetings, tasks and overflowing inboxes, Vimcal calls itself “the world’s fastest calendar” and claims to be the only calendar designed for remote work.
Described on its website as “AI-powered email built for high-performing teams,” Cheung said Superhuman is “an email assistant that streamlines email productivity.” While not particularly all AI, it has “speeded up my email experience with its automated organizing system.” Its built-in AI features include creating an entire email from a few notes and matching your tone and voice to a tee. “I get a lot of emails every day,” Cheung said, and Superhuman sifts through them to prioritize my responses.” You can also integrate your scheduling system to avoid double-booking.
Social Media Scheduler
Taplio and Tweethunter are “LinkedIn and Twitter scheduling apps” with AI features, said Cheung, who uses both to schedule his content ahead of time. A feature of both is the ability to see when you should post, “what matters to the algorithm,” and both offer AI-generated tweets and post creators where they suggest content based on your brand’s topics.
A classic spell checker tool that now uses AI, Grammarly launched in 2009 but continues to build AI tools including paraphrasing and text-generation. “I have grammar 24/7,” Cheung said. “Not only does it help me catch little mistakes I’ve made while writing content on my newsletter, Twitter and LinkedIn, but it helps me find more applicable synonyms in seconds.” Find errors and mix up your words with this tool.
The Gamma website says, “Create beautiful, engaging content without any formatting and design work. “This tool came in handy when I needed to quickly create a slide deck presentation,” said Cheung. It is essentially an automatic presentation generator that creates complete presentations from a few settings and prompts. It also allows real-time editing. “The output usually requires some small changes, but most of the work is done for you after the first round of prompts.”
Feedly is a news aggregator app that collects news feeds from various online sources to customize and share with others. “I use Feedly to simplify and condense my daily research, which has streamlined my process,” said Cheung, who uses it to research the latest trends for his newsletter. Forget keeping up to date with multiple sites, use AI to deliver everything you need to know in one place.
Created by the team behind question and answer site Quora, Poe aims to become the universal chatbot. “Poe lets people ask questions, get instant answers, and have back-and-forth conversations with multiple AI-powered bots,” according to its website. With a simple mobile interface for users to try out existing chatbots on one platform for free, Cheung said, “It’s good to try and test chatbots before buying a subscription.”
“ChatGPT currently generates fake citations and this tool is the solution,” Cheung said. Consensus is a research tool that helps you get your answers with credited citations, especially from research papers. Ask your question, for example, “Do people trust AI trainers?” And the consensus looks for answers from evidence-based sources or says there isn’t enough evidence around. Anecdotes and illusions do not appear.
Perplexity AI “unlocks the power of knowledge with information discovery and sharing,” according to its website. Cheung describes it as, “another AI-chatbot search engine generated to answer all your questions” and says, “Confusion is a great tool when you have quick questions that need evidence-based answers.” No fluff or fluff, just cold hard facts.
Google Sheets AI
Not to be outdone is Google, which recently “integrated AI features into Google Docs and Drive,” Cheung said. “It’s actually extremely useful, especially for creating templates for Google Sheets for a data project I’m about to start.” You can use the “Help me organize” prompt in Google Sheets to create a table with AI, as well as ask it to draft a trip planner or task tracker.
20 AI Tools to Help Entrepreneurs in Their Businesses
If you haven’t yet boarded the AI train, these tools will get you started. Identify your biggest business challenges and see if you can make them disappear. Sign up for a free trial, experiment with a specific task and evaluate the time you save or the output quality you improve. Forward-thinking entrepreneurs are looking for tools that will make a difference, and the ones that are right for you may be on this list.
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